Patent Recordals

Updating IP records can be time-consuming and costly. Novagraaf's patent recordals service ensures efficient management of essential deadlines and formalities, including drafting contracts and assignments.

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Efficient patent recordals management

Updating patent records as a result of IP changes, transfers or transactions can be a time-consuming and costly process, particularly for owners of global IP portfolios. From contract and assignment drafting to deadline management, Novagraaf's patent recordals service takes the pressure off in-house teams while ensuring efficient management of essential formalities.

While all IP professionals understand the importance of proactive IP record management, the reality of daily workloads and time, resource and budget restrictions mean that such crucial administrative tasks can be challenging to manage in-house. Specialist knowledge and timely action are also necessary to manage the complex blend of technical and legal formalities required by the different national legislations and systems.

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Why are patent recordals necessary?

IP rights holders and licensees must keep registered IP rights up-to-date following changes to their ownership details. Whether the IP right affected is a patent, utility certificate, trademark or design, it is not only advisable to update the record at the relevant IP office; in some instances, it is also legally required.

Failure to keep IP rights updated could affect the enforceability of those rights against third parties. Incomplete, incorrect or missing registrations can also have damaging consequences for right holders, for example, when relied on in license negotiations, legal proceedings or as part of merger or acquisition (M&A) activities.

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A dedicated service for patent contracts

In addition to managing registrations with offices and official registers, Novagraaf offers a specialist service for drafting and managing patent contracts, which are essential before any administrative process. Whether for licenses, assignments, co-ownership or research and development agreements, our experts ensure that your transfers and assignments of rights are properly drafted, registered and protected. With our support, you can secure your partnerships, reduce legal risks, and maximise the value of your intellectual property assets.

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Why Novagraaf?

Reasons to choose Novagraaf for patent recordals

As part of the Questel group, Novagraaf provides access to patent and trademark attorneys across six European countries – Belgium, France, Germany, the Netherlands, Switzerland and the United Kingdom. That solid European base, our established global network of agents and our longstanding expertise in this field enable us to offer:

Transparent and competitive prices, with attractive discounts for large volumes;

Flexible solutions adapted to your organisation and its specific needs;

A single point of contact for all jurisdictions;

A direct link with many European IP offices, which avoids the need to use a local agent and the corresponding costs;

Complete management of all documents and formalities;

The peace of mind that comes from proactive and experienced project management.

Novagraaf manages more than 25,000 patent recordals per year in more than 70 countries.

Methodology

Our patent recordals methodology

Novagraaf has developed an efficient and cost-effective patent recordals procedure to help IP owners to update their IP rights at relevant IP offices promptly and securely, ensuring they remain valid and enforceable against third parties.

Our proven methodology covers the following key steps:

1. Data transfer and audit

Portfolio inventory, data verification and analysis of the contracts concerned.

2. Budgeting

For full transparency, a detailed estimate is provided in advance, with volume-related discounts.

3. Preparation of formalities

Simplified deeds, powers of attorney and all necessary documents are prepared and supplied in batches to reduce internal time demands.

4. Recordals

Applications for recordals are submitted promptly by our local offices or by our established network of foreign agents.

5. Confirmation

Official documents are checked and forwarded for safekeeping.

Throughout the recordal process, you will be supported by a specialist consultant who will oversee our highly qualified team, experienced in local laws and regulations.

In addition to managing the deadlines, documents and legalisation procedures that are legally required in each territory, our team can also advise you in advance on the strategic approach for your patent recordals project, including the implications for IP records and agreements, and the costs to be expected.

Partner with us for patent recordals

Novagraaf has been managing IP recordals worldwide for over 130 years on behalf of IP rights holders in the private and public sectors, including multinationals, SMEs and start-ups, world-renowned universities and research institutes, and technology transfer companies. Thanks to our worldwide presence and network of trusted partners, we manage patent recordals projects for some of the world's leading IP applicants. Contact us today to find out more about our services or to request a quote.